Required and optional columns of Payables Open interface import of PO matched invoices (R12)

In this post, I tried to explain the required and optional columns in the payables invoice import tables for importing PO Matched Invoices.

Table: AP_INVOICE_INTERFACE
Required Columns

Column Name	Validation
INVOICE_ID	Populated from AP_INVOICES_INTERFACE_S.NEXTVAL
INVOICE_NUM	Must be unique to the supplier
PO_NUMBER	An approved, not cancelled, not closed or final closed PO
VENDOR_ID or VENDOR_NUM or VENDOR_NAME	An active vendor. Validated against PO_VENDORS
VENDOR_SITE_ID or VENDOR_SITE_CODE	An active pay site. Validated against PO_VENDOR_SITES
INVOICE_AMOUNT	Positive amount for ‘STANDARD’ type, Negative amount for ‘CREDIT’ type
ORG_ID	Required in Multi-Org Environment. Validated against AP_SYSTEM_PARAMETERS.ORG_ID
SOURCE	Must be in SELECT lookup_code FROM ap_lookup_codes WHERE lookup_type = ‘SOURCE’;

Optional Columns

Column Name	Validation
INVOICE_DATE	Defaulted to SYSDATE
INVOICE_TYPE_LOOKUP_CODE	Defaulted to ‘STANDARD’. It can be ‘STANDARD’ or ‘CREDIT’
INVOICE_CURRENCY_CODE	Defaulted from PO_VENDOR_SITES. INVOICE_CURRENCY_CODE
EXCHANGE_RATE_TYPE	Defaulted from AP_SYSTEM_PARAMETERS. DEFAULT_EXCHANGE_RATE_TYPE
TERMS_ID or TERMS_NAME	Defaulted from PO_VENDOR_SITES.TERMS_ID
DOC_CATEGORY_CODE	Only populated if using automatic voucher number
PAYMENT_METHOD_LOOKUP_CODE	Defaulted from PO_VENDOR_SITES .PAYMENT_METHOD_LOOKUP_CODE
PAY_GROUP_LOOKUP_CODE	Defaulted from PO_VENDOR_SITES. PAY_GROUP_LOOKUP_CODE
ACCTS_PAY_CODE_COMBINATION_ID	Defaulted from PO_VENDOR_SITES. ACCTS_PAY_CODE_COMBINAITON_ID
GROUP_ID	Group identifier. Suggest to use it
STATUS	DO NOT POPULATE IT

Table: AP_INVOICE_LINES_INTERFACE
Required Columns

Column Name	Validation
INVOICE_ID	Populated from AP_INVOICES_INTERFACE.INVOICE_ID
INVOICE_LINE_ID	Populated from AP_INVOICE_LINES_INTERFACE_S. NEXTVAL
LINE_NUMBER	A unique number to the invoice
TAX_CODE or TAX_CODE_ID	Validated against AP_TAX_CODES_ALL
LINE_TYPE_LOOKUP_CODE	‘ITEM’
AMOUNT	Should be QUANTITY_INVOICED * UNIT_PRICE
If MATCH_OPTION is ‘P’, then populate
RELEASE_NUM or PO_RELEASE_ID	For Blanket Release only, validated against PO_RELEASES_ALL
PO_NUMBER or PO_HEADER_ID	Validated against PO_HEADER_ALL
PO_LINE_NUMBER or PO_LINE_ID	Validated against PO_LINES_ALL
PO_SHIPMENT_NUM or PO_LINE_LOCATION_ID	Validated against PO_LINE_LOCATIONS_ALL
If MATCH_OPTION is ‘R’, then populate
RECEIPT_NUMBER	Validated against RCV_SHIPMENT_HEADERS.RECEIPT_NUM
RCV_TRANSACTION_ID or PO_LINE_LOCATION_ID	Validated against RCV_TRANSACTIONS

Optional Columns

Column Name	Validation
QUANTITY_INVOICED	Populated if different from PO shipment
UNIT_PRICE	Populated if different from PO shipment
MATCH_OPTION	‘P’ or ‘R’ or Defaulted from PO_VENDOR_SITES.MATCH_OPTION
ACCOUNTING_DATE	Defaulted from INVOICE_DATE or SYSDATE
FINAL_MATCH_FLAG	Populated ‘Y’ if it is final matching
INVENTORY_ITEM_ID	Validated against PO_LINES.INVENTORY_ITEM_ID
INVENTORY_DESCRIPTION	Validated against PO_LINES.INVENTORY_ITEM_DESCRIPTION
SHIP_TO_LOCATION_CODE	Populated if different from PO shipment
PRICE_CORRECTION_FLAG	Populated ‘Y’ if it is price correction